How important is Documentation?
Many of us have heard the stories through history about how great it would be to have certain documentation to know how different civilizations lived, what they thought about, what knowledge they gained and how they came to making decisions as a person, nation and planet.
When we go through ruins of ancient nations the main purpose is to learn about their cultures by filling in the blanks from any writings, tools they used, pottery and sculptures or related items to their area. Now we come to modern day times and how important it is to keep records on just about everything we do. Once we are in the position of possibly losing all the data we have saved we consider the importance of the documents and what it would take to replace them? Unveiling the importance of the documents we all acquire daily in our somewhat unimportant lives only seems to affect us when we need them and cannot find them. As Gandhi stated “as individuals we amount to about nothing in the large scheme of the universe, but you have to do it for you, as it is important to you”, (paraphrased, not a direct quote).
I recently had an experience that reminded me of the importance of documentation, by spilling carrot juice on my laptop. Ouch, is how it has felt ever since. I am still waiting for the parts so my laptop can be fixed. In ancient times destroying documents had major purposes like to banish a society or person and all mentions of them. Civilizations like the Roman’s attempted to disguise some of their history by destroy entire cities and peoples.
Probably the greatest number of documents that were altered is the texts of the Bible. We know that in France many of the original writings were altered to fit the dictations from the, “Holly Church” and their positions at that time in history. The Knights Templar is another example of a group of individuals that had documentation of importance; many believe they had documents of direct writings about the secrets relating to Christ.
Imagine what it would have been like living 2,000 years ago. How would you have liked the experience of listening and watching Christ as he presented his message to the people he came in contact with. What is the meaning of the words he spoke about, have they been translated correctly. Did the viewers and writers interpret correctly?
No matter when you live or lived documentation, has or will have a major effect on your life. Before it may have been just carvings on walls but they meant a lot to the people writing the information. There is intent and interest in passing along or saving for future use the information we are reading, writing, viewing or learning. All it takes is losing an important document and having to recreate it or going to a government agency to replace it, and the value becomes obvious.
When I spilt the carrot juice on my laptop within 3 seconds I had the laptop upside and turned off to prevent it from frying. Unfortunately, when I was turning it upside down after turning it off, I hit the start button so all the files that would have been automatically saved were lost because of shutting down a second time.
Usually when I am working I will have 10 to 15 files open. Some may be for research and others for other work I am doing. When you lose the files it takes hours to recreate them and in my case when I am writing it will never be recreated because while writing I go into a rhythm of information where it just starts flowing when I start writing. When I look back often I am surprised how I categorized the information into a story or for whatever the purpose is.
Once we realize the importance of our documentation we take special care to ensure their safety and we need to have a good filing system digitally and in paper so we can get to our documents rapidly when necessary.
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How important is Documentation?